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7 Best Notion Templates for Project Management That Actually Work (2026)
We ranked the 7 best for project management based on usability.
TABLE OF CONTENTS
Notion gives you the raw material to build anything, but starting from a blank page wastes time. A good project management template gives you a working system from day one: tasks linked to projects, deadlines visible, and no custom database setup required.
The problem is that Notion's marketplace has thousands of templates, and most roundups just list whatever is trending. This guide cuts through that. Below are the 7 best Notion templates for project management, chosen based on actual usability, flexibility, and what type of team or project they serve best.
Why Use a Notion Template for Project Management?
Notion allows teams to combine task boards, timelines, project documentation, and status dashboards in a single workspace. A project management template sets up this structure in advance so teams can start managing projects immediately.
With the right template, teams can assign tasks as soon as a project begins, track progress across multiple projects in one view, and monitor deadlines without switching tools. The system can also be adjusted as project requirements change.
Unlike static spreadsheets, Notion templates use relational databases. Tasks can be filtered by owner, sorted by deadline, and viewed as boards, tables, timelines, or calendars without duplicating data.
The 7 Best Notion Project Management Templates
1. Projects & Tasks by Notion
Template Created by: @Notion
Price: Free
Best for: Individuals and teams looking for an official Notion project management setup.
Projects & Tasks is Notion’s official project management template. It includes two connected databases: Projects and Tasks. Each task is linked to a project, allowing projects to display real-time task counts and progress.
The template includes multiple views for managing work. A Kanban board helps track workflow stages, a table view provides a complete task overview, and a timeline view supports deadline planning. An All Tasks view filters tasks by assignee, making it easier to manage responsibilities across a team.
Because the template is maintained by Notion, it stays compatible with new platform features such as sub-items and task dependencies. It works for both individual users and teams that want a structured but flexible project management setup.
2. Ultimate Tasks & Project Template by Thomas Frank
Template Created by: @Thomas Frank
Price: Free
Best for: Users who want a full task management system inside Notion.
The Ultimate Tasks & Project Template turns Notion into a structured task management system. It includes an Inbox for capturing tasks, a Today view for daily priorities, a Next 7 Days view for short-term planning, and a Projects database that organizes work across different initiatives. Each project contains a Kanban-style board that shows the tasks associated with it.
The template supports the full task workflow from capture to execution. Tasks can include subtasks, recurring schedules, and project assignments. The Projects database is directly linked to the task board, so it is easy to track which tasks belong to each project.
The template is free, well-documented, and widely used by the Notion community. It suits users who want a task manager similar to Todoist or Things while staying entirely inside Notion.
3. Project Tracker by Jonas C. Morgner
Template created by: @Jonas C. Morgner
Price: Free
Best for: Teams that need tasks, documents, and meeting notes connected to projects.
Most project templates focus only on tasks. This template links tasks, documents, and meeting notes directly to each project, creating a single connected workspace. Opening a project shows its tasks, deadline, related documents, and meeting notes in one place.
This structure works well for teams using Notion as both a project management tool and a knowledge base. Onboarding documents, specification files, and retrospective notes stay attached to the project instead of being scattered across multiple pages.
The setup is simple, and the layout is clean enough for teams to adopt quickly without needing extensive explanation.
4. Marketing Project Tracker by Notion
Template created by: @Notion
Price: Free
Best for: Marketing teams managing campaigns, content, and creative projects.
Marketing projects involve campaign briefs, launch timelines, cross-channel coordination, and multiple stakeholders reviewing content. This template is designed to manage those workflows in one place.
It centralizes marketing projects, documentation, and team knowledge within a single workspace. Each project includes a brief, owner, status, and deadline. Teams can track campaigns through board views organized by stage, identify blocked projects, and monitor upcoming launches through a calendar view.
The template is structured specifically for marketing workflows, with status fields, properties, and views aligned to how marketing teams plan and execute campaigns rather than adapting a generic task tracker.
5. IT Project Tracker
Template created by: @Stefani Gifta Ganda
Price: Free
Best for: Developers and technical teams managing multiple projects or sprint work.
The IT Project Tracker template helps technical teams organize projects, tasks, timelines, and priorities within a single workspace. Each project card allows users to assign team members, define task difficulty, and track overall progress.
The template includes task dependencies, making it possible to identify which tasks must be completed before others can begin. A timeline view helps teams plan sprint cycles and monitor delivery schedules. It also includes motivational elements such as quotes and playlists, reflecting the creator’s focus on maintaining developer morale.
Compared to generic trackers, this template follows a more structured approach, making it suitable for teams already working with Kanban or sprint-based workflows.
6. Project Tracker (Full-Package)
Template created by: @Thomas Cerulis
Price: Free
Best for: Project managers handling complex projects with multiple stakeholders.
This template provides a comprehensive project management setup. It includes Gantt-style timelines, task dependencies, progress dashboards, and stakeholder-specific views.
The Gantt timeline maps tasks across a calendar, making it easier to visualize overlapping workstreams and track project milestones. The progress dashboard displays the status of all active projects in one place, while stakeholder views allow team members to focus only on the information relevant to them.
Although the template requires initial setup, it supports projects with multiple deliverables, external collaborators, and strict timelines.
7. Super Simple Project Tracker by Organise It
Template created by: @Organise It
Price: Free
Best for: Freelancers and solopreneurs managing a small number of projects.
The Super Simple Project Tracker focuses on minimal setup and ease of use. It allows users to track projects, tasks, due dates, and status without complex configurations.
The template includes a basic structure with projects, task lists, and status tracking, providing a clear view of ongoing work. It avoids advanced database linking or multiple filtered views, making it easy to start using immediately.
For freelancers handling a few client projects or individuals who prefer a lightweight system, this template offers a straightforward way to manage work without additional complexity.
Final Verdict
Notion project management templates help organize tasks, timelines, and project progress in a structured workspace. A well-designed template makes it easier to track responsibilities, monitor progress, and keep work organized without relying on multiple tools.
Choose a template that fits your workflow and the complexity of your projects. Teams managing larger initiatives may need features such as timelines, dependencies, and progress tracking, while individuals or freelancers may prefer a simpler setup focused on tasks and deadlines.
Start with a free template and use it for a real project. Adjust views, properties, and workflows to match how you plan and execute work. The most effective system is the one that fits naturally into your daily workflow and is used consistently.
Frequently Asked Questions
1. Does Notion have free project management templates?
Yes. Notion provides several free project management templates created by both Notion and the community.
2. Can Notion support Agile or Scrum workflows?
Yes. Notion supports Agile workflows using Kanban boards for task stages and timeline views for sprint planning.
3. How is a Notion template different from a spreadsheet for project management?
Spreadsheets require manual updates. Notion templates use connected databases, so changes automatically update across different views.
4. How long does it take to set up a Notion project management template?
Most templates can be set up within 5–10 minutes. More advanced templates may take 20–30 minutes for initial configuration.
5. Can teams collaborate using Notion project management templates?
Yes. Teams can assign tasks, track progress, and collaborate in real time using comments and mentions within the workspace.
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