How to make a weekly planner on Notion?

Managing time efficiently is one of the biggest challenges we face today, especially with so many distractions. Staying organized requires both discipline and thoughtful planning, and that's where Notion can help.

By setting up a Notion calendar to add weekly schedules for your tasks, whether personal or professional, you gain a comprehensive view of your responsibilities. This enables you to optimize your week and accomplish more without overloading yourself.

In this guide, we'll focus on the technical aspects of creating a weekly planner in Notion, along with tips for setting realistic daily tasks that are achievable despite distractions.

Ready to optimize your Notion calendar and add a weekly schedule? Let's dive into the steps:

Think of your week as a project. Start by listing everything you want to achieve over the next seven days—personal goals, not just work-related tasks. Activities like exercising, spending time with family, or brainstorming new ideas are essential for your well-being and should take priority.

While you can jot these down in Notion, writing them on paper can be more effective. Assign urgency levels to each task—some may be high priority, while others, like reading a book, can be postponed.

Some tasks are non-negotiable. These might include commuting, meetings, report creation, or household chores. It's vital to add these to your calendar, allocating specific times and frequencies for each.

Now, let’s move to Notion. Create a new page and select the Calendar from the three dots. This will provide you with a full-month view, but we want to switch to a weekly view.

Click the ‘...’ icon next to the “New” button and select ‘Layout’. Then, change the view to “Week.” Customize your Notion calendar weekly schedule by adding a name, icon, and cover image to make it visually appealing.

To add tasks, hover over a day and click the ➕ icon. You can customize each task with properties like checkboxes for completion, start and end times, and urgency indicators.

To see task details directly on the calendar, click the ‘...’ icon, select “Properties,” and toggle the visibility of selected properties. This gives you a quick overview of your tasks without opening each one.

If you tend to forget tasks, Notion’s reminders can help. On your task page, type ‘@’ and select “Today” to add a reminder. You can modify the reminder’s date and time by clicking on it again. Notion will send a notification to keep you on track.

Sometimes life gets in the way, and you may need to reschedule tasks. Notion allows you to easily drag and drop tasks to another day. Remember, this will only change the date, not the time, so be sure to adjust the time manually if needed.

These steps will help you set up a functional weekly planner in Notion. While this guide covers a single task, feel free to experiment and refine your Notion calendar weekly schedule to suit your workflow.

Notion also offers various other database views such as timeline, gallery, list, board, and table. Explore these options to find the one that works best for you!

To create a calendar, use the Calendar database template in Notion. Customize it by adding properties for tasks such as checkboxes, urgency levels, and time slots to make it suitable for managing your workload.

Yes, you can personalize your calendar by adding icons, cover images, and labels. Adjusting properties and views, such as switching to a weekly view, can further enhance its usability.

Yes, you can embed a Notion calendar into your website by copying the calendar link and using the embed feature on your platform. It’s a great way to share schedules or updates publicly.

Notion reminders help you stay on top of tasks. Add a reminder by typing ‘@’ and selecting the date and time. Notifications ensure you’re always aware of what’s coming up next.

Apart from the calendar view, Notion offers list, board, table, gallery, and timeline views. These can be used depending on your preferences and the type of project you're managing.