How to make a weekly planner on Notion?

Efficient time management can be tough with constant distractions. Using a Notion calendar to add weekly schedules gives you a clear overview of your tasks, helping you stay organized and productive without feeling overwhelmed.

This guide will show you how to set up a weekly planner in Notion and provide tips for setting realistic, achievable daily tasks.

Let’s dive into the steps to optimize your Notion calendar to add weekly schedules effectively.

Think of your week as a project. Start by listing everything you want to achieve over the next seven days—personal goals, not just work-related tasks. Activities like exercising, spending time with family, or brainstorming new ideas are essential for your well-being and should take priority.

While you can jot these down in Notion, writing them on paper can be more effective. Assign urgency levels to each task—some may be high priority, while others, like reading a book, can be postponed.

Some tasks are non-negotiable. These might include commuting, meetings, report creation, or household chores. It's vital to add these to your calendar, allocating specific times and frequencies for each.

Now, let’s move to Notion. Create a new page and select the Calendar from the three dots. This will provide you with a full-month view, but we want to switch to a weekly view.

Click the ‘...’ icon next to the “New” button and select ‘Layout’. Then, change the view to “Week.” Customize your Notion calendar weekly schedule by adding a name, icon, and cover image to make it visually appealing.

To add tasks, hover over a day and click the ➕ icon. You can customize each task with properties like checkboxes for completion, start and end times, and urgency indicators.

To see task details directly on the calendar, click the ‘...’ icon, select “Properties,” and toggle the visibility of selected properties. This gives you a quick overview of your tasks without opening each one.

If you tend to forget tasks, Notion’s reminders can help. On your task page, type ‘@’ and select “Today” to add a reminder. You can modify the reminder’s date and time by clicking on it again. Notion will send a notification to keep you on track.

Sometimes life gets in the way, and you may need to reschedule tasks. Notion allows you to easily drag and drop tasks to another day. Remember, this will only change the date, not the time, so be sure to adjust the time manually if needed.

These steps will help you set up a functional weekly planner in Notion. While this guide covers a single task, feel free to experiment and refine your Notion calendar weekly schedule to suit your workflow.

Notion also offers various other database views such as timeline, gallery, list, board, and table. Explore these options to find the one that works best for you!

To create a calendar, use the Calendar database template in Notion. Customize it by adding properties for tasks such as checkboxes, urgency levels, and time slots to make it suitable for managing your workload.

Yes, you can personalize your calendar by adding icons, cover images, and labels. Adjusting properties and views, such as switching to a weekly view, can further enhance its usability.

Yes, you can embed a Notion calendar into your website by copying the calendar link and using the embed feature on your platform. It’s a great way to share schedules or updates publicly.

Notion reminders help you stay on top of tasks. Add a reminder by typing ‘@’ and selecting the date and time. Notifications ensure you’re always aware of what’s coming up next.

Apart from the calendar view, Notion offers list, board, table, gallery, and timeline views. These can be used depending on your preferences and the type of project you're managing.