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How to Use Notion Offline Mode (Guide)
Follow this simple guide to use Notion offline and sync your work safely.
If you’ve ever tried to open Notion mid-flight or during a weak Wi-Fi signal, you’ve probably faced the same frustration: a blank screen and a “waiting to load” message.
For years, Notion’s biggest limitation was its lack of offline access. You could plan your day, manage projects, or write notes, but only if your connection behaved.
Thankfully, that’s no longer the case. Notion now supports offline mode, allowing you to access, edit, and create pages even when you’re completely disconnected. In this guide, I’ll walk you through how to use Notion offline, what still doesn’t work perfectly, and how to make the most of this long-awaited feature.
How to Enable Notion Offline Mode (Step-by-Step)
Working offline with Notion is straightforward. Here's how you can set it up:
- Open the Notion App
Begin by launching the Notion app on your desktop or mobile device. It's important to note that offline mode functions exclusively within the app; it isn't available through the browser.
- Navigate to Your Desired Page
Once the app is open, go to the specific page you wish to access offline. Remember, only the pages you select will be available without an internet connection.
- Access the Options Menu
In the top-right corner of the page, click on the three-dot menu (•••). This will open a list of options related to the page.
- Enable Offline Access
From the menu, select “Available offline.” Upon selection, Notion will begin downloading the page for offline use. You'll observe a progress indicator as the download completes.
- Repeat for Other Pages
If there are additional pages or sub-pages you want to access offline, you'll need to repeat the above steps for each one. Sub-pages do not automatically download with their parent page.
- Verify Downloaded Pages
To check which pages are stored for offline use, go to Settings > Offline. Here, you'll see a list of all pages downloaded to your device.
- Device-Specific Downloads
Keep in mind that offline downloads are specific to each device. If you want a page available offline on multiple devices, you'll need to enable offline mode on each device separately.
- Automatic Downloads for Certain Plans
If you're on the Plus, Business, or Enterprise plans, Notion automatically downloads recent and favorited pages for offline access. This feature ensures that your most accessed content is always available.
- Syncing Changes
Once you reconnect to the internet, Notion will automatically sync these changes, ensuring your content is up-to-date across all devices.
💡 Tip: If you’re on a Plus, Business, or Enterprise plan, Notion automatically downloads your recent and favorited pages — saving you a few clicks.
What You Can (and Can’t) Do Offline in Notion
Offline mode is incredibly useful, but it’s not all-powerful. Here’s what works well — and what doesn’t.
✅ Works Perfectly
- Opening existing pages
- Editing text and checklists
- Creating new pages or notes
- Making to-do lists
- Syncing automatically once online
Everything you do offline is safely stored locally and will sync seamlessly when your device reconnects.
⚠️ Limited or Unavailable
- Complex databases or filtered views may not update properly.
- Embedded content (like videos, web links, or widgets) won’t load offline.
- Large media files must be opened once online before they can appear offline.
- Collaboration edits may create version conflicts if multiple users edit offline simultaneously.
So while Notion offline mode covers most daily use cases, it’s best to keep complex workspace management for when you’re online.
Troubleshooting Common Notion Offline Issues
Even with offline mode, a few quirks can pop up. Here’s how to fix them quickly:
Problem | Possible Cause | Quick Fix |
Offline toggle missing | You’re using a browser | Use the desktop or mobile app |
Page won’t load | Not downloaded fully | Enable “Available offline” again |
Changes not syncing | App stuck syncing | Restart or re-login to force sync |
Missing files or embeds | Large media not cached | Open while online to download |
Page missing on another device | Device-specific setting | Enable offline mode separately on each device |
By double-checking these points, you’ll avoid losing edits or struggling to access pages when disconnected.
Conclusion
Notion’s offline mode finally fixes one of its biggest pain points. You can now write, organize, and plan freely, even with no internet connection.
It’s not flawless (databases and embeds still depend on connectivity), but for most everyday work, offline mode makes Notion much more dependable.
And if you want to go beyond Notion’s native sharing options, you can use Bullet.so lets you instantly publish Notion pages as beautiful public websites, perfect for portfolios, guides, or team documents.
Frequently Asked Questions
- Can I use Notion offline?
Yes, you can use Notion offline, but only through the desktop or mobile apps. Offline mode is not available in web browsers.
- Which pages work offline in Notion?
Most basic pages, notes, and tasks work offline. You can edit text, create new pages, and manage to-do lists. Complex databases, live embeds, and filters may not display correctly until you reconnect to the internet.
- Are offline pages stored on all devices automatically?
No. Offline mode is device-specific, so you must enable it separately on each device where you want access.
- Can I access attachments and files offline?
Small files usually work, but large attachments or media may not be available offline unless you open and download them while online.
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